AMGtime Blog

It wasn’t very long ago that keeping track of every employee’s sick days, personal days, company days, and holidays was simply an administrative nightmare.  Time and money was lost having to figure out who had taken which day off and how many days they had accrued and used – a frustrating and time-consuming job.  In the past, these days were tallied in individual employee files, creating a completely inaccurate system.  Some companies may have even used spreadsheets or time-consuming computer programs that did little to get the job done. So, let’s fast forward to today, and…Utilizing electronic time and attendance systems is now a perfect way to eliminate inefficiency, saving time and money for all.

Both public and private schools employ and require a huge number of employees to keep everything running smoothly. From the custodial staff to the secretary at the front desk to countless people in between, a school cannot function without these valued employees. However, while schools are not a business in the typical sense, they are often subject to strict budgets where literally every penny counts. This makes providing accurate payroll accounting systems absolutely essential. While, of course, each employee should be paid for all hours worked, a school cannot afford to waste thousands of dollars in inefficient or inaccurate payroll errors either.

One of the most important and cost-saving measures a company, whose employees travel and do not necessarily sit in a cubicle or desk each day, can take is to accurately track and monitor employee movements and time. The more customers that receive your goods or service in a timely manner, the more money you ultimately make, right? So, think about it. Do you have technicians that spend far too many or too few hours at a job site? Are they completing too few jobs in a day or spending a lot of time on the road? Is this affecting your company’s overall bottom line? Being able to strategically monitor these times and movements is important to ensure your employee’s safety, control your company’s labor costs, and protect your company’s reputation.

The way in which you choose to have your employees clock in and out can make a huge difference in productivity, time, and (most importantly) money. There is a wide variety of methods used by employers from mobile devices to fingerprint mechanisms to biometric scanners to PIN numbers – all of which can help a company maintain accurate accounts of employee time. However the oldest, and most popular, tried-and-true method still remains the use of a time card.

Though it can be comical, we all know that bosses have heard every excuse in the book when it comes to why employees are late to work. From my grandma died (again) to the dog ate my car keys, it seemingly never ends. So, if you find you aren’t going to be punching the clock on time, consider getting a little creative with your excuses, and maybe you’ll at least get an “E” for effort!