Skilled Nursing Facility Time And Attendance Module

By automating census and nursing hours per patient day, you can focus your energy on caring for your residents instead

Skilled Nursing Facilities are required by law to provide census and employee information to government agencies. More and more rules and regulations are added on how to collect this information as well as what minimums need to be met. To simplify the process of providing this information, AMGtime has built an automated system that calculates HPPD ratios, includes several reports and an XML output according to PBJ specifications.

With biometric devices, a comprehensive time and attendance system, and solutions that automate daily reports, AMGtime is ready to control your employee management and compliance costs.

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Nursing Facilities

The following reports are included with this module:

  • "DHPPD Actual Recorded Hours" - shows actual recorded hours and PPD ratio for each day as well as each shift (Day, Eve and Night).
  • "DHPPD Analysis" - Displays the projected and actual employee count and worked hours for direct patient care collectively and separately for each shift and job.
  • "DHPPD Projected Schedule" – provides daily projected census count, staff count (by shifts and jobs), and PPD ratio.
  • "Direct Care Service Hours Per Patient Day (DHPPD)" - shows patient census and nursing hours.
  • "Nursing Staffing Assignment and Sign-In Sheet" - displays employees’ start and end times and assignment (along with a space for the required employee signature)

Our Features

Mobile Solutions

Mobile Solutions

AMGtime is available wherever you are! With our mobile application, employees can remotely submit their time attendance data, and admins can stay on top of employee time tracking even when they are out of the office. On any Android or iOS based smartphone, employees can punch in and out in real-time from pre-assigned and geofenced locations, or simply from wherever they are, allowing the admin to see exact longitude and latitude coordinates through Google Maps. Managers can even request photo selfies to add an additional layer of authentication.

PBJ payroll export

PBJ payroll export

The Affordable Care Act states that nursing facilities are required to electronically submit direct care staffing information for both agency and contract employees. This data is used in conjunction with census information to monitor staff, turnover as well as quality in the care provided. As a result, CMS identified the need of a accurate data collection system that SNF can submit information to on a regular basis and built a Payroll-Based Journal (PBJ). To comply with requirement, we have developed an export, that creates a file according to all specifications of the PBJ system.

HPPD

HPPD

The Nursing Hours Per Patient Day (HPPD) is a ratio that was developed as a standard point of measure to monitor quality and quantity of care within a skilled nursing facility (SNF). State and Federal governments use this ratio for regulation within the healthcare system. Some states like California also require a certain CNA (Certified Nursing Assistant) ratio to be included within the HPPD requirements. AMGtime’s solution includes a feature that accounts for both HPPD as well as CNA. (Please check with your local State Legislature for minimum PPD requirements.)

Key Advantages

Benefit Accrual

Benefit Accrual

Automatically accrues hours for benefit categories

Payroll Export Wizard

Payroll Export Wizard

130+ Customizable payroll export templates

Report Designer

Report Designer

Create and manage 60+ custom reports

API

Open API

Integrate our software with your own platform

What Our Clients Say

  • Keith B.

    IT Director
    AFC Industries
    Design, 51-200 employees
    Used the software for: Less than 6 months

    Overall Rating

    star5 5/5

    Ease of Use

    star5 4/5

    Customer Service

    star5 5/5

    Features

    star5 5/5

    Value for Money

    star5 5/5

    Likelihood to Recommend

    10/10

    Capterra Badge

    "Powerful software... World Class Support"

    Overall: As I stated there is a lot to this software. Some of the settings are easy to miss. No worries... Support is world class. I don't say that lightly. I've literally emailed, chatted, and called. Always getting through quickly and always getting "first call resolution". I have yet to leave support without my question(s) answered.

    Pros: The software is quite feature-rich. Just about everything you need to do, you can do. There is just so much it was overwhelming as a new user finding all the settings.

    Cons: Scheduling. Although the documentation stated if you leave a schedule blank it will copy the week before it just wasn't intuitive to me how that worked. When you open an employee record, you will see nothing in next week's or future schedules. Now I am curious what will happen if someone is scheduled for PTO. Will they automatically get scheduled as PTO the following week? Will I need to remember to go in and change their schedule back? It's a learning experience for me...

    October 23, 2019

  • Bill H.

    Network Administrator
    D L Lee & Sons Inc
    Food & Beverages, 201-500 employees
    Used the software for: 2+ years

    Overall Rating

    star5 5/5

    Ease of Use

    star5 4/5

    Customer Service

    star5 5/5

    Features

    star5 5/5

    Value for Money

    star5 5/5

    Likelihood to Recommend

    10/10

    Capterra Badge

    "Very Flexible system that is a great value in the market."

    Overall: Moved us away from manual timecards and provided tremendous savings in time/money and the ability to have easy access to any information in moments.

    Pros: Very Flexible Program On-Site and Cloud versions Wide variety of timeclocks available at reasonable prices (RFiD/HID/Fingerprint/FacialScan/Barcode/Hand-Palm scanners) Very good customer support. We have been using the program for about 2 years and we have some pretty strange rules, but so far I've found a way to handle them all. He have over 300 employees, and this program could easily handle 10 times that.

    Cons: Documentation could be better. Typos and not a lot of instructions regarding different use scenarios. You will have to spend some time getting your head around the program if you have complex attendance rules like rounding clock in/out, lunch/breaks etc.

    October 07, 2017

  • Mirsha L.

    Office Manager
    Vista Charter Public Schools
    Education Management, 51-200 employees
    Used the software for: 2+ years

    Overall Rating

    star5 4/5

    Ease of Use

    star5 4/5

    Customer Service

    star5 5/5

    Features

    star5 4/5

    Value for Money

    star5 4/5

    Likelihood to Recommend

    10/10

    Capterra Badge

    "Fast and Efficient"

    Overall: I needed to get time cards for a couple of inactive employees. I wasn't able to figure why one of them didn't have any time cards at all. I call and was able to talk to the rep. The rep was able to figure it out that some one got into their account and didn't added an inactive status but just made the one they had to inactive. After that it was easy to get those time cards.

    Pros: Easy to use, What I like most that when I called I got the rep on the phone. My co-worker got a different person and didn't have the same experience. Thanks to the rep for all your help!

    Cons: Not having a guide book to read with all of the system information

    September 27, 2019

  • Serge Z.

    CTO
    Advanced Data Systems
    Information Technology and Services, 51-200 employees
    Used the software for: 2+ years

    Overall Rating

    star4 5/5

    Ease of Use

    star4 5/5

    Customer Service

    star4 4/5

    Features

    star4 5/5

    Value for Money

    star4 5/5

    Likelihood to Recommend

    10/10

    Capterra Badge

    "adsc"

    Overall: love the product. it does what we need

    Pros: all features. AMG also did customize a feature per our request.

    Cons: nothing much. it is compatible with many devices.

    November 12, 2019

  • Shane P.

    Production Manager
    Excel Interior Door
    Construction, 51-200 employees
    Used the software for: 2+ years

    Overall Rating

    star4 4/5

    Ease of Use

    star4 4/5

    Customer Service

    star4 4/5

    Features

    star4 4/5

    Likelihood to Recommend

    7/10

    Capterra Badge

    "Excel"

    Pros: it is pretty customizable, fairly easy to use

    Cons: the polling process can take a while, sometimes locks up

    November 18, 2019

  • Robert B.

    Pm
    Sigma
    Plastics, 51-200 employees
    Used the software for: 2+ years

    Overall Rating

    star4 3/5

    Ease of Use

    star4 3/5

    Customer Service

    star4 4/5

    Features

    star4 4/5

    Value for Money

    star4 4/5

    Likelihood to Recommend

    7/10

    Capterra Badge

    "2 Year User"

    Pros: Feature / Cost value. Scalability. Local install / Not web-prescription based pricing.

    Cons: Some features are web based only. No remote access.

    October 19, 2019

  • Justin A.

    office manager
    Justino's Pizzeria
    Food & Beverages, 11-50 employees
    Used the software for: 1-2 years

    Overall Rating

    star5 3/5

    Ease of Use

    star5 4/5

    Customer Service

    star5 5/5

    Features

    star5 3/5

    Value for Money

    star5 5/5

    Likelihood to Recommend

    8/10

    Capterra Badge

    "AMGtime Review"

    Overall: It's very easy and when you hit a glitch just call executive. It's perfect

    Pros: ease of use and executive as my tech support go to guy. He is fantastic and patient. Unlike some others I got on the phone. Only deal with executive.

    Cons: a few tech support representatives very unhelpful. Just looking to push a training course. Terrible

    October 17, 2019

  • Ayala A.

    manager
    Meeshee Inc.
    Wholesale, 11-50 employees
    Used the software for: 6-12 months

    Overall Rating

    star5 5/5

    Ease of Use

    star5 5/5

    Customer Service

    star5 5/5

    Features

    star5 5/5

    Value for Money

    star5 5/5

    Likelihood to Recommend

    10/10

    Capterra Badge

    "great"

    Pros: i like the fact that it has an app so I can check it from my phone

    Cons: i have not found any flaws as of now yet

    July 22, 2019

  • Kevin C.

    Manager
    Affluent Staffing, LLC
    Human Resources, 51-200 employees
    Used the software for: Less than 6 months

    Overall Rating

    star5 5/5

    Ease of Use

    star5 5/5

    Customer Service

    star5 5/5

    Features

    star5 5/5

    Value for Money

    star5 5/5

    Likelihood to Recommend

    10/10

    Capterra Badge

    "AMAZING"

    Overall: Our business has been able to streamline our payroll procedures and timekeeping reconciliation reporting.

    Pros: The AMG timekeeping system is very practical and easy to use application.

    Cons: All seems to be working well. No lag time and very supportive staff.

    October 10, 2019