Important – Read First

Purging a database permanently removes historical data from the system.

Before proceeding, you must create a full database backup. This step is critical and cannot be skipped.

If data is removed accidentally, the backup will be the only method of recovery.

Step 1 – Back Up the Database (Required)

Before purging any data:

  1. Log into the AMGTime software using an Administrator account.
  2. Navigate to Tools or Utilities (depending on your software version).
  3. Select Database Backup.
  4. Save the backup file to a secure location such as:Verify that the backup completed successfully and that the file was created.
    • External drive
    • Network folder
    • Cloud storage
  5. Verify that the backup completed successfully and that the file was created.

Important: If anything goes wrong during or after the purge process, this backup will be required to restore the database.

Step 2 – Log in as an Administrator

Ensure you are logged into AMGTime with full administrative permissions.

Regular user accounts will not have access to database purge functionality.

Step 3 – Purge the Database

  1. Go to Tools / Utilities.
  2. Select Purge Database.
  3. Choose the date range for the purge.Review the purge summary carefully.Review the purge summary carefully.
    • Example: Remove all records before a specific date.
  4. Review the purge summary carefully.
  5. Confirm the purge when prompted.

Warning: Once the purge is confirmed, the data cannot be recovered unless restored from a backup.

Step 4 – Restart Services (If Required)

After the purge completes, restart the following if necessary:

  • AMGTime Services
  • AMGTime Application
  • Server (if recommended)

Restarting ensures the database refreshes correctly and all services reconnect properly.

Step 5 – Verify the Results

After the purge:

  1. Open AMGTime.
  2. Review:
    • Timecards
    • Reports
    • Employee records
  3. Confirm that:
    • Old data was removed correctly
    • Current data remains intact
    • System performance has improved (if applicable)

Best Practices

  • Perform purges outside of payroll processing periods.
  • Retain at least one full payroll year of data unless instructed otherwise.
  • Store database backups securely for compliance and audit purposes.
  • Verify backups regularly to ensure they can be restored successfully.
  • Review purge ranges carefully before confirming deletion.

Support

If you need assistance with database backups or purging procedures, please contact AMGtime Support.

Email: Support@amgtime.com
Phone: (323) 254-7448