Groups v Jobs v Departments (Web)

This article clarifies the distinctions between Groups, Jobs, and Departments within our software. Please note that viewing Jobs and Departments requires the Job/Department Costing module to be enabled.

Groups: Groups are designed to be static and stable, reflecting elements such as an employee’s position, which typically remains unchanged over time. Unlike Jobs and Departments, Groups are not expected to vary on a daily, weekly, or even monthly basis. When adding new employees, assigning them to a Group is a mandatory step.

Jobs and Departments: Jobs and Departments offer more dynamic categorization and are integral to the Job/Department Costing module, which must be activated to access these features. These classifications can change more frequently to reflect the evolving nature of tasks and organizational structures.

Jobs and Departments

Unlike groups, with Jobs and Departments you can set an employee to have different jobs/departments each day on their schedule, or allow them to clock into different jobs/depts on the timeclock.  

You can also edit their timecard to show a specific job/dept, as seen in the example below.

This will show on their timecard. If they work multiple jobs/depts in a day, you can see the hours split between the different jobs/depts:

Difference between Jobs and Departments:

The main difference between a Job and a Department is that you can assign a timeclock device to a Department (but NOT a Job). This way, if any employee clocks in on this device, it will clock them into the assigned department.