Groups v Jobs v Departments (Web)

This article will explain the difference between Groups, Jobs, and Departments. To see Jobs and Departments in the software you must have the Job/Department Costing module enabled. 

The basic difference between groups and jobs/depts is that groups are meant to be static - they should not change on a daily, weekly, or likely even monthly basis. They should be something like an employee's position, which unlikely to change regularly. The group the employee belongs to is a required field when adding employees.

Jobs and Departments

Unlike groups, with Jobs and Departments you can set an employee to have different jobs/departments each day on their schedule, or allow them to clock into different jobs/depts on the timeclock.  

You can also edit their timecard to show a specific job/dept, as seen in the example below.

This will show on their timecard. If they work multiple jobs/depts in a day, you can see the hours split between the different jobs/depts:

Difference between Jobs and Departments:

The main difference between a Job and a Department is that you can assign a timeclock device to a Department (but NOT a Job). This way, if any employee clocks in on this device, it will clock them into the assigned department.