If you want to add a large group of employees, see our article on importing employees. To manually add an employee go to Employees - Employees and click the Add button in the bottom right.

 

Adding an Employee (Web) Image 1

 

If you have existing employees, it will ask if you want to copy information from another employee. If you select Yes, you will be shown a screen to select an existing employee to copy and what information to copy.

 

Adding an Employee (Web) Image 2

 

Click Ok and you will be taken to the Employee Entry Wizard. Click Next to start. On the first page, there are a series of required fields noted with a * symbol. 

Step 1

  • Code and Badge - For more info on codes and badges see this article.
  • Headquarters, Division, and Group - For more info on the difference between these, see this article.
  • First and Last Name - make sure you match the name exactly with what is in your payroll for programs like Quickbooks that do not use an employee code.
  • Status - For more on an employee status, see this article. This may have already been copied if you choose to copy from an existing employee.
Adding an Employee (Web) Image 3
 
 
After adding the required fields and any desired optional fields, click Next.
 

Step 2

Step 2 has optional contact info and custom fields for the employee. All information is optional.

 

Adding an Employee (Web) Image 4

 

Step 3

Step 3 is optional as well, and lets you add files from your computer to this specific employee.

 

Adding an Employee (Web) Image 5

 

Step 4

In this step you will add the employee's schedule. You need to add some information to the schedule to proceed to the next step. If you have copied info or if you have set a default schedule, this will already be filled. For more info on scheduling shifts for employees, see this article.

 

Adding an Employee (Web) Image 6

 

Step 5

If you want to track benefit hours for employees you can add them here. If you have the benefit module on your account, you can also assign an automatic rule for accruing benefit hours, as well as mandatory paid sick leave. For more on benefits, see this article.

 

Adding an Employee (Web) Image 7

 

Step 6

If you have enabled wages in the system, then you will need to add a wage for the employee as part of step 6. For more on wages, see this article.

 

Adding an Employee (Web) Image 8

 

Step 7

If you have the ACA Compliance module, step 7 will have you enter the relevant info for the employee's coverage.

 

Adding an Employee (Web) Image 9

 

Step 8

In the final step, step 8, you will configure the employee's access.

  • Show in Web Clock - checking this box and entering a numeric password will allow the employee to clock in on a computer with their badge and password.
  • Badge Repository - If you have this module on your account, you can enter a password or card number here and it will sync to any applicable devices
  • Employee Login - For more on this section, see this article.

 

Adding an Employee (Web) Image 10
 
Click Finish and your employee will be added. 
 
If you want to add a large group of employees, see our article on importing employees. To manually add an employee go to Employees - Employees and click the Add button in the bottom right.
 
Adding an Employee (Web) Image 11
 
If you have existing employees, it will ask if you want to copy information from another employee. If you select Yes, you will be shown a screen to select an existing employee to copy and what information to copy.
 
 
Adding an Employee (Web) Image 12
 

Click Ok and you will be taken to the Employee Entry Wizard. Click Next to start. On the first page, there are a series of required fields noted with a * symbol. 

Step 1

  • Code and Badge - For more info on codes and badges see this article.
  • Group and Job - For more info on the difference between these, see this article.
  • First and Last Name - make sure you match the name exactly with what is in your payroll for programs like Quickbooks that do not use an employee code.
 
Adding an Employee (Web) Image 13
 
After adding the required fields and any desired optional fields, click Next.
 

Step 2

Step 2 has optional contact info and custom fields for the employee. All information is optional.

 

Adding an Employee (Web) Image 14

 

Step 3

This is where you set the employee's schedule. You can use the default company schedule, or make one specific to the employee. For more information about the shifts, see this article.

 

Adding an Employee (Web) Image 15

 

Step 4 

This step has you setup the employee's access. More information on this can be found in this article.

 

Adding an Employee (Web) Image 16

 

Click Finish and your employee will be added. 

 

To add an employee go to Employees and click the Add button in the bottom right.

 

Adding an Employee (Web) Image 17

 

Click Ok and you will be taken to the Employee Entry Wizard. Click Next to start. On the first page, there are a series of required fields noted with a * symbol. 

Step 1

  • Code - this is the employee's unique ID number. It must match what you have for them in payroll.
  • Group and Job - For more info on the difference between these, see this article.
  • First and Last Name - make sure you match the name exactly with what is in your payroll for programs like Quickbooks that do not use an employee code.
 
Adding an Employee (Web) Image 18

 

After adding the required fields and any desired optional fields, click Next.
 

Step 2

Step 2 has optional contact info and custom fields for the employee. All information is optional.

 

Adding an Employee (Web) Image 19

 

Step 3

This is where you set the employee's schedule. You can use the default company schedule, or make one specific to the employee. For more information about the shifts, see this article.

 

Adding an Employee (Web) Image 20

 

Step 4 

This step has you setup the employee's access. More information on this can be found in this article.

 

Adding an Employee (Web) Image 21

 

Click Finish and your employee will be added.