Note: To add/view/modify Jobs and Departments, you must have the Job/Department Costing module enabled on your account.
If you have the Job/Department Costing module, you can transfer employees between Jobs and Departments. You can also set up different wages based on the Job or Department in which an employee works.
To learn about the difference between Jobs and Departments, see this article.
(The Job/Department for an employee will appear on the timecard as seen in the image below.)
There are several ways to change an employee between different Jobs or Departments, and they are in a specific priority. (Certain methods will override changes made using other methods.)
1. Manual Transactions
When a user enters a manual transaction they can choose "Enter Job" or "Enter Department". They can then select the Job or Department to clock into a specific one. With this method, employees can be clocked into multiple Jobs/Depts in one day. This method overrides all other Job/Department settings.
2. Device Settings
Depending on the model of timeclock, employees can be authorized to select their Job or Department on the device. They will be clocked into that Job/Department until they choose a new one or until the end of the day. An employee can clock into multiple Jobs/Depts in one day with this method.
Devices can also be assigned a default Job or Department. This way, any time an employee clocks in on that device, they clock into that specific department. Both settings can be configured from Devices -> Configure Devices and editing a device.
This method can be overridden by manual transactions.
In an employee's schedule, you can set a Job/department for each day.
Each employee can only belong to one Department and one Job each day.
These settings will be overriden by the device settings or manual transactions.
4. Employee Defaults
Each employee can be given a default, or 'home' Department or Job. This is defined in the employee's individual record.
If there is ANY schedule in the system for the employee, these values will be overriden in the timecard, even if the schedule has the Job and Department listed as None.
Manual transactions and device settings will also override these values.
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