Before trying to access forecasting, make sure you have the module included in your package.  >Once you have logged into your account, visit Help - License Information and look to confirm that our ACA Compliance module is enabled. 


Our ACA Compliance module gives users the ability to easily determine whether the company is ACA compliant. A company is required to be ACA compliant if it has at least 50 Full Time Equivalent Employees (FTEEs). This module enables generation of 1094-C and 1095-C forms for Applicable Large Employer Member companies.
 

This report shows whether the company is ACA compliant or not.

ACA compliance is measured over a certain span of time, called the Measurement period, which is set by the user before generating the report. The measurement period can be from 3 to 12 months or from 13 to 52 weeks.Before generating the report, users should choose between the Months or Weeks option and enter the required number of months or weeks. Users should also enter the End Date of the measurement period.

If activating the Forecast option, it is possible to forecast the future by calculating part-time employees' hours based on their schedule and not actual worked hours.

ACA Compliance Image 1

  1. Full Time Employee Count – displays count of all Full-Time employees (whether the employee is full-time or part-time is defined from the employee’s status).
  2. Total Hours of FTE – displays total worked hours of all Part-Time employees (whether the employee is full-time or part-time is defined from the employee’s status).
  3. FTE Count – displays count of Full-Time Equivalent (FTE) employees (FTE count = Total Hours of FTE divided by 30 hours/week or 120 hours/month)
  4. Total FTE Count – displays sum of Full-Time and Full-Time Equivalent employee counts (row1 + row3)

 

At the end, the report is calculating the average of Total FTE Count within the selected measurement period. If average FTEE count is more than 50, then cthe ompany is ACA Compliant. If it is less than 50, then the company is non-compliant.

"ACA Full Time Look-Back" attendance report

This report shows whether the status of the employees should be changed or not, based on their hours worked during the measurement period.

Before generating the ACA Employee Status report, the user should configure the measurement period, which includes the same options as described in the previous report.

 

ACA Full Time Look Back report sample

ACA Compliance Image 2

  1. Hire Date – displays hire date of employee.
  2. Total Hours – displays total hours worked within selected measurement period.
  3. Average Hours – displays average monthly or weekly total hours worked within selected measurement period. (Average Hours = Total Hours divided by number of months or weeks).
  4. Current ACA Status – displays current status of employee.
  5. Look-Back ACA Status – displays status of employee based on his/her average monthly or weekly total hours.

Here is the formula: Employee is Full-Time if working on average 130 hours/month or 30 hours/week. Otherwise employee’s status should be Part-Time.

  1. Change Required
    1. displays No, if Current and Look-Back ACA statuses are the same
    2. displays Yes, if Current and Look-Back ACA statuses are NOT the same

 

 

"1094-C and 1095-C Form Reports " attendance report

This report generates 1094-C and 1095-C forms for Applicable Large Employer Member (ALE Member) companies. These forms are generated based on the Headquarters part of the software. One 1094-C form is generated for each Headquarters. The report also generates as many 1095-C forms as there are employees in that Headquarters (one 1095-C form per each employee).

 

1094-C form includes the following info from AMG system:

 

  • Name of ALE Member (Employer) – headquarters’ name
  • Employer identification number (EIN) – headquarters’ employer identification number
  • Street address – headquarters address
  • City or town – headquarters’ city
  • State or province – headquarters state / province
  • Country and ZIP or foreign postal code – headquarters’ zip /postal code
  • Name of person to contact – headquarters’ contact person
  • Contact telephone number – headquarters’ phone
  • Total number of Forms 1095-C submitted with this transmittal – total number of generated 1095-C forms
  • Full-Time Employee Count for ALE Member (by months) – total number of full-time employees
  • Total Employee Count for ALE Member (by months) – total number of employees

1095-C form includes the following info from AMG system:

 

  • Name of employee – employee’s name
  • Social security number (SSN) – employee’s social security number (either full or only last 4 digits, depending on chosen configuration)
  • Street address – employee’s address
  • City or town – employee’s city
  • State or province – employee’s state / province
  • Country and ZIP or foreign postal code – employee’s zip /postal code
  • Name of employer – headquarters’ name
  • Employer identification number (EIN) – headquarters’ employer identification number
  • Street address – headquarters address
  • Contact telephone number – headquarters’ phone
  • City or town – headquarters’ city
  • State or province – headquarters state / province
  • Country and ZIP or foreign postal code – headquarters’ zip /postal code