This article will explain the difference between Groups, Jobs, and Departments. To see Jobs and Departments in the software you must have the Job/Department Costing module enabled. 

 

The basic difference between Groups and Jobs/Depts is that groups are meant to be static - they should not change on a daily, weekly, or likely even monthly basis. They should be something like an employee's position, that will likely not change regularly. The group the employee belongs to is a required field when adding employees.

 

Groups v Jobs v Departments Image 1

 

Jobs and Departments

Unlike Groups, with jJobs and Departments you can set an employee to have different Jobs/Departments each day on their schedule, or they can clock into different Jobs/Depts on the timeclock.  

 

Groups v Jobs v Departments Image 2

 

You can also edit their timecard to be for a specific Job/Dept:

 

Groups v Jobs v Departments Image 3

 

This will show on their timecard, so if they work multiple jobs/depts in a day you can see the hours split between the different jobs/depts:



Groups v Jobs v Departments Image 4

 

Difference between Jobs and Departments:

The only difference between a job and a department is that you can assign a timeclock device to a Department (but NOT a Job). This way if any employee clocks in on this device, it will clock them into the assigned deparment.

 

Groups v Jobs v Departments Image 5