It wasn’t very long ago that keeping track of every employee’s sick days, personal days, company days, and holidays was simply an administrative nightmare. Time and money were lost having to figure out who had taken which day off and how many days they had accrued and used – a frustrating and time-consuming job. In the past, these days were tallied in individual employee files, creating a completely inaccurate system. Some companies may have even used spreadsheets or time-consuming computer programs that did little to get the job done. So, let’s fast forward to today, and…Utilizing electronic time and attendance systems is now a perfect way to eliminate inefficiency, saving time and money for all.
No matter which type of time and attendance system you choose (whether it be biometric, PIN, or badge), the software that couples with it allows you to tailor each employee’s hourly wage with their individual paid and unpaid time off. This can easily be linked to any department, allowing them to accurately track days off as well as pay. In addition, these systems can also be aligned with and take into account any state and federal holidays – and the software greatly increases the efficiency of the entire process.
In addition, time and attendance systems allow for employees to be able to request time off, usually by logging into the system through a web-based program and requesting a certain amount of days. This is especially useful if a sudden illness requires an employee to take a sick day immediately, negating the need to wait until morning to try to contact the administration. With this, management can be notified of the absence right away and may also have the ability to accept, reject, and, most importantly, track this time.
These systems can also record and accrue vacation time for each employee, beginning as soon as an employee comes on board. This automation allows for management to spend more time running day-to-day operations, instead of grappling with vacation and holiday time off for every individual employee. It also allows the employees themselves to always know when they have available time off.
In the end, these systems literally lift the burden of all the guesswork that goes hand in hand with tracking holiday time off. It makes the process much more clear cut and confusion-free, allowing payroll departments and management to easily see allotted time off minus the countless meetings and paper trail.
So, use time and attendance software for all your holiday tracking needs, and save yourself a lot of time and, of course…money!
