Punch Analysis

Punch Analysis report contains information about daily IN, OUT, LUNCH, BREAK and WORK punch times or durations, and for each of them provides analysis by comparing Scheduled and Actual punch times or durations.

Report Configuration

After choosing Punch Analysis report from the list of all available reports, in the middle part of the Reports Wizard screen appear some options for report configuration. Here you select any option you would like to apply to the report.

  • In the Rounding group box select Enable Rounding check box, to apply rounding rules to the IN, OUT, LUNCH, BREAK and WORK punches.
  • From the Include in report combo box check those attendance categories which you want to view in the report.
  • In the Columns group box check which columns you want to display in the report: IN, OUT, LUNCH, BREAK, WORK. For each of these columns you can also check or uncheck the following three options: Scheduled - if you want to see the scheduled time/duration, Actual - if you want to see the actual time/duration, and Difference - if you want to see the difference between the scheduled and actual time/duration.
  • From the Group By group box you have options to group employees in the report by their divisions, groups, headquarters, jobs, departments, or not to group at all. If grouped by any of available options, you can also put a check mark in the Each group from new page box to see each group employees from a new page.
  • Click on the Next button and navigate to the next step where you can select Employees who should appear in the report. Before selecting employees, you can filter them by Status, Working Time and Employment Type. Also you can filter employees by headquarters, divisions, groups, departments and jobs, to which they are assigned.
  • On the next step use Select Time Period fields to select the date range for which you want to generate the report. From the drop-down list select any of predefined options, like Today, Yesterday, This Week, etc., or select Custom option and enter a custom date range into Start and End date fields.
  • Then use Order By fields to select how to order employees in the report. You can order employees either by code or name, and either ascending or descending.
  • The Show Hours as decimals check box allows you to define how you want to display hours in the report: either in decimal format, or HH:MM format.
  • As the last option in this step you have the E-mail Report check box, which you should select if you want the report to be sent to any e-mail address right from the software. In that case you should also select those e-mail recipients who you want the report to be sent to.
  • On the next step use 5 Custom Fields to enter any custom information, which you want to be displayed at the end of the report.

Report Output

In the header of the report is displayed the following info: company name and logo, report name, date range, ordering criteria, date and time of generating report.
In the body of the report is displayed the comparison of employee’s daily IN, OUT, LUNCH, BREAK and WORK punches.

Date: Displays date of the day.
Code: Displays code of the employee.
Name: Displays name of the employee.
IN: Displays info regarding employee’s IN punches.

  • Scheduled: shows employee’s scheduled Check IN time.
  • Actual: shows employee’s first actual Check IN time.
  • Difference: shows difference between employee’s scheduled and actual Check IN times. Negative value means that employee has late Check IN.

OUT: Displays info regarding employee’s OUT punches.

  • Scheduled: shows employee’s scheduled Check OUT time.
  • Actual: shows employee’s last actual Check OUT time.
  • Difference: shows difference between employee’s scheduled and actual Check OUT times. Negative value means that employee has early Check OUT.

LUNCH/ BREAK: Displays info regarding employee’s LUNCH/BREAK duration.

  • Scheduled: shows employee’s scheduled LUNCH/BREAK duration.
  • Actual: shows employee’s actual LUNCH/BREAK duration.
  • Difference: shows difference between employee’s scheduled and actual LUNCH/BREAK durations.WORK: Displays info regarding employee’s total daily worked hours.
  • Scheduled: shows employee’s scheduled total work duration.
  • Actual: shows employee’s actual total work duration.
  • Difference: shows difference between employee’s scheduled and actual work durations. Negative value means that employee has worked less than scheduled.

Totals: Displays Total Count, Average duration and Total duration of all days/employees for each preselected attendance category.

  • Total Count: Displays the total count of occurrences for each attendance category. (For example, if Total Count of In Late is 5, it means that in selected period for selected employees there are 5 occurrences of late check IN).
  • Total Duration: Displays sum of durations of all occurrences for each attendance category. (For example, if there are 5 occurrences of late check IN, then total duration of In Late column will show the sum of all 5 late check IN durations).
  • Average Duration: Displays average duration for each attendance category calculated by the following formula: Total Duration divided by number of worked days (A day is considered as worked, if there is at least one punch.).\

Available attendance categories are the following:

  • No Violation: Displays occurrences of working exactly according to schedule.
  • Absent: Displays occurrences of being absent (not having any punch).
  • In Late: Displays occurrences of having late Check In.
  • In Early: Displays occurrences of having early Check In.
  • Out Late: Displays occurrences of having late Check Out.
  • Out Early: Displays occurrences of having early Check Out
  • Lunch/Break Long: Displays occurrences of having long Lunch/Break (i.e. more than scheduled).
  • Lunch/Break Short: Displays occurrences of having short Lunch/Break (i.e. less than scheduled).
  • Day Long: Displays occurrences of having long Day (i.e. working more than scheduled).
  • Day Short: Displays occurrences of having short Day (i.e. working less than scheduled).

Report Printing and Exporting Options

  • Click on the Export Report icon in the upper left corner of the screen to export this report to a separate file, which can be in any of the following formats: .pdf, .xls, .xlsx, .doc, .rtf, .csv, .xml, .rpt
  • Click on the Print Report icon to print the report.
  • Use left and right arrows next to exporting and printing icons for navigating to next and previous pages of the report.

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